Students' Union | Society Coordinator

The StFX Students’ Union is hiring a Society Coordinator for the 2025/26 school year.

Society Coordinator

  1. The Society Coordinator shall be responsible for overseeing the operations of and effective management of all Student Societies, in conjunction with the VP Campus Affairs.

  2. The Society Coordinator shall organize Society Night with the assistance of the Events Coordinator; to be held in September and January of each academic year.

  3. The Society Coordinator shall be responsible for ensuring that all required documentation necessary for ratification of Student Societies is available to interested parties.

  4. The Society Coordinator will ensure that Societies have submitted all necessary forms and have been approved by the Society Review Committee. The Society Coordinator will bring approved societies to the earliest meeting of the Board of Directors before the end of September for society ratification.

  5. The Society Coordinator shall be responsible for assisting the VP Finance and Operations in ensuring that all ratified Student Societies receive all documents required to submit an allocation request for Society funding.

  6. The Society Coordinator shall be responsible for the organization and creation of the Society Handbook when the current edition becomes partially or fully irrelevant. The Society Handbook must be edited and updated at the beginning of every year, and submitted by September 30th.

  7. The Society Coordinator shall be responsible for the planning and execution of the Society President training session, held each academic year in September. Society members must be given, at minimum, two weeks notice. The Society Coordinator must ensure the information given at Society President Training is shared with societies that are ratified throughout the academic year.

  8. The Society Coordinator shall act as a liaison between the Society Presidents and the VP Campus Affairs voicing the concerns of the Society Presidents.

  9. The Society Coordinator shall act as an intermediary between the Golden X Inn Bar Manager and Societies in relation to Coat Check opportunities at the Golden X Inn.

  10. The Society Coordinator shall have check-ins, as needed, with the VP Campus Affairs throughout the entire academic year.

  11. Other duties as assigned.

THIS IS AN HOURLY POSITION
APPROXAMITELY 9 HOURS/WEEK OF WORK
YOU WILL HAVE AN OFFICE SPACE TO WORK IN

APPLICATIONS WILL BE OPEN FROM May 19TH TO June 2nd AT 4PM

We encourage applications from members of groups that have been historically disadvantaged and marginalised, including Indigenous persons, racialized persons, persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community.

Please direct any questions to
Vice President of Campus Affairs, Mackenzie Murphy